Public Records Request
How are public records requested?
You must submit the online Request for Public Records form.
Dysart Unified School District #89 records are open to public review unless otherwise exempted from disclosure by District policy, Federal law and Arizona state laws. Access to DUSD public records is based on the following statutes and guidelines:
- Dysart Unified School District Policy & Procedure 11.5
- Definition of Records - A.R.S. 41-151.18
- Inspection of Public Records - A.R.S. 39-121
- Identifying Information; Confidentiality, Definitions - A.R.S. 39-123
- Uniform System of Financial Records for Arizona School Districts
- Family Educational Rights & Privacy Act (FERPA)
- Health Insurance Portability & Accountability Act (HIPAA)
- Children’s Online Privacy Protection Act (COPPA)
- Freedom of Information Act (FOIA)
- E-Government Act of 2002
- Privacy Act of 1974
What is the Fee for Public Records Requests?
A fee shall be levied on each request to cover the cost of making copies. The fees will be collected prior to releasing material.
The fees will be based upon the following:
- 50¢ per copy for materials indicated as Board minutes, agendas, financial records, contracts, courses of study, or statistical summaries.
- 50¢ per copy for materials not listed above that require additional clerical and/or professional staff time to make available.
- Actual cost, if available, will be assessed.
- Free copies shall be furnished if they are to be used in claims against the United States.
Directory Information, which is information that is generally not considered harmful or an invasion of privacy if released, may be disclosed to educational and occupational organizations without a parent's prior written consent.
The district designated student directory information includes:
- Names of students and their parents
- Student's and/or parent's addresses
- Student's date and place of birth
- The student's photograph
- The student's grade level
- The student's participating in extracurricular activities
- The weight/height of athletic team members
- Student's achievements, honors, awards
When will the public record be received by the requestor?
- Access to or copying of the records request will be provided within a reasonable period of time following receipt by the District Records Department.
- Actual processing time may widely vary depending on the amount of requests received and the difficulty of accessing the requested information. For requests that do not require multiple department and/or school site collaboration, please allow up to ten (10) business days for processing after the date of receipt .
- If access is denied, a written statement of the grounds for denial will be provided.
Requesting Public Records for Commercial Purpose:
When a person or entity requests public records for a commercial purpose, the person shall provide a statement setting forth the commercial purpose for which the records will be used. Upon being furnished the statement, the Superintendent may provide reproduction of such requested records. The charge for such records shall include the following:
- A portion of the cost for the District to obtain the original or copies of the documents, printouts or photographs requested.
- A reasonable fee for the cost of time, materials, equipment and personnel in producing such reproduction.
- The value of the reproduction on the commercial market as best determined by the Superintendent.